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Theses: Info. for Faculty Admin

Information about theses at Southampton: thesis templates, guidance on e-theses, how to find theses

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Depositing etheses into ePrints

Depositing e-theses

Once the student has submitted their ethesis, please upload this into our Institutional Repository via Pure. Please see the guide below for more information. If you would like any more help with this, please contact eprints and they can offer you a training session.

Thesis submission workflow

Following the examination

Following a successful viva and any corrections, PhD students should submit the following to their Graduate admin office:

At the time of submission, school offices should check that:

  1. the e-thesis PDF contains the following:
    • University thesis copyright statement (before main title page, exact wording)
    • Title page
    • Declaration of authorship (no signature)
    • Table of contents
    • Acknowledgements
    • Chapters
    • Bibliography
    • Appendices
  2. the softbound copy contains:
    • Signed Declaration of authorship
    • Other sections as above, except for the University thesis copyright statement.  This statement is not necessary in the print copy but can remain if it is found.
  3. Permission to Deposit Thesis form has:
    • Embargo period & reason selected (if appropriate)
    • Third party copyright permissions attached (if appropriate)
    • Sponsor’s agreement attached (if appropriate)
    • Signed by student
    • Counter-signed by supervisor and Director of Graduate School

If any part is missing, contact the student immediately and ask them to rectify this.

If all parts are present upload the e-thesis to Pure and then send the following to the Library:

Contact Us

For open access and institutional repository enquiries

For research data management queries please email