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Reading List FAQs: Home

Reading List FAQs for Academic Staff

Getting started

You should have received an invite. Check your email. Click on the link in the email to get started.

Check junk/spam file. To request another invite contact libenqs@soton.ac.uk

See instructions on the bookmarking extension here

In Chrome, click on the three dots in the top right corner of the screen. Click Bookmarks, then Show bookmarks bar.

Create and manage your reading lists

Type in the module name. Leave a space and add the module code. Here is an example: Rebellions and Uprising in the age of the Tudors HIST1062

Go to My lists and select a reading list Click on Edit and select Hierarchy and student numbers Type in the module name or code and click Save

If you have accepted an invite to be a list publisher you can access and edit any list. However, you may wish to discuss any changes with the list owner.

Yes, providing they have accepted an invite to be a list editor. If they have not received an invitation you can send them one: Go into your list and click Edit, then Invite list publisher. Insert your colleague’s Soton email address and click Send invite.

No, but you can have multiple list publishers, who can edit and publish lists. Go into your list and click Edit, then Invite list publisher. Insert your colleague’s Soton email address and click Send invite.

Yes. You can add your list to more than one hierarchy. Open your list. Click on Edit and select Hierarchy and student numbers. Link your list to a hierarchy. Repeat the process to add your list to an additional hierarchy. Amend your list title to include both module codes.

Yes. Open your list, click Edit and select Copy list. Give your list a name and module number. Untick Copy hierarchy associations if you don’t want your new list to link to the same hierarchy as the original.

Add resources to your reading list

Go to the library catalogue, search for the title and use the bookmarklet to import the record.

You should prioritise e-resources but can add print copies as an additional resource if you wish.

We recommend linking to the e-book and referring to the chapter in the student note field.

When bookmarking the article, make sure the Online resource box is ticked and the web address is there. If linking to an e- journal check whether it is a resource we are subscribed to (the library catalogue should tell you this). Check that your VPN is switched on. If there is still a problem report it to the library on libenqs@soton.ac.uk

Access to many resources off campus requires the use of VPN/SVE or authenticated login, as usual.

If there is an e-book you should link to this as a priority. If the title is only available in print, link to the most recent edition. If the book is held at more than one library, choose the library site where your students are most likely to be based. If you would like the library to order an e-book, click on the three dots, select Note for library and tell us you would like an e-book.

You will see a tick next to any title that is held by the library. If the library has several editions choose an e-book or, if there is no e-book option, choose the most recent edition. If there are crosses next to all copies, this means that the library does not hold the title. Add the resource to your list. Then click on the three dots. Select Note for library and tell us that we don’t hold the resource. We will aim to purchase the title.

Add the resource to your list. Click on the three dots. Select Note for library and tell us that we don’t hold the resource. Select the importance (essential or additional) and request a review. We will email you and update you on your request.

Digitisation

You can request one chapter or 10% (whichever is greater) from a work for one module.

You can request one chapter or 10% (whichever is greater) from a work for one course.

Yes. Please ask the library to link it for you. Send your request to libenqs@soton.ac.uk with details of your course and the chapter/article.

Yes. It is okay to digitise an additional chapter from the same book if they are for different courses.

The library will always seek to obtain an e-book. Yes, you can still link to print books. You may choose to link to both print and electronic versions of the same title.

Requests for scans from books should always be referred to the library. This is so that we can ensure that we comply with our licence. Click on the three dots next to the title and Request digitisation.

As a general principle you should always link to an online resource, rather than upload content. For journal articles, where we do not already have subscription access, we are often able to buy a copyright-cleared copy for reading lists.

No. If you have only made requests for digitisation you do not need to request a review. The library will pick up your request and process it.

Reviewing, publishing and deadlines

No. Lists are rolled over every year. They will just need to be updated. If you have added new resources please request a review.

The library will initially focus on resources on your list which are not currently available. You can also flag these and any urgency using the Note for library option. When the review is complete you will receive a notification.

You will receive a notification when the review is complete. if you have flagged any urgent requirements via the Note for library option you will be notified when the item has been ordered.

You are welcome to submit your list as early as possible, but please look out for library bulletins regarding deadlines

If you are adding a list for the first time or have added new resources to an existing list you should request a review. Other changes not requiring Library action do not need to be submitted for review.

No. If you have only made requests for digitisation you do not need to request a review. The library will pick up your request and process it.

Yes. You can make changes throughout the academic year. Remember to publish your changed list so that the latest version is available to students. If your list contains resources we don’t hold you should request a review.

You should publish your list. The library will update it for you during the review process.

You can track changes to your reading list by clicking on the View menu and selecting Recent changes. This shows when changes were made, the reading list status, i.e. draft/published/archived, and how many items have been added or removed. It’s possible to see specifically which items have been added or removed by clicking on the three dots and selecting More details

If you saved your list as a draft it will only be visible to you. Click Publish to make your changes visible to students

Reading list FAQs

 

Frequently Asked Questions

 

The reading list system can be accessed from anywhere from the link to the Reading list system. We recommend that you use Chrome and make sure it is as up todate as possible.

Social distancing measures mean that our libraries have reduced capacity and we regret that we are unable to offer access to the libraries for alumni, members of the public (including sixth form students), external borrowers and SCONUL Access users. We will update this page when visitor access resumes.

You are welcome to bring hot and cold covered drinks to your prebooked study space. You may also eat cold food at your prebooked study space in Hartley and the Health Services Library.

The water bottle fillers on each level at Hartley Library are in use.

The Hartley Library microwaves are not available.

The Library Café in Hartley will be open for takeaway food and drink from 21st September. You can access the cafe without needing a Library booking.

Click & Collect: collecting books without a booked timeslot

You can request books available in the libraries using the Place Hold option in WebCat: login to WebCat, and search for the book you need. If there is a list of results, select the record for the appropriate book and click Place Hold (on the left of the screen). Books from the Avenue Library & Learning Commons can be collected from Hartley.

We will let you know by email when your book(s) are ready and you can collect them when the library is open. You must receive the confirmation email before you come to collect your books. Books must be collected within 7 days of the confirmation email being received. Please bring your University ID card to issue the books on the self-issue machines and remember that face coverings must be worn.

You will not have access to study space in the libraries, or to browse for books when using Click & Collect.

Browse & Borrow

Prebook a timeslot at Hartley or the Health Services Library to select books from the shelves, then use the self-issue machine to add them to your library account.

You will not have access to study space if you have a Browse & Borrow timeslot.

Requesting books

Please use the Place Hold option in WebCat to request books that are currently on loan to other users.

Use our interlibrary loan service to request books, journal articles or other material that we do not have in our collections. Please email libenqs@soton.ac.uk to make book purchase suggestions.

You can return books to the Hartley book returns letterbox, the red box outside the Health Services Library and the trolley inside the Winchester School of Art Library entrance. It may take a few days before the books are removed from your library account.

Books will be quarantined for 72 hours before being removed from your account so please do not worry if the book still shows on your Library record for that time. We do not charge fines, and you will be able to take out more books.

The library group study rooms are not currently available because ventilation issues mean they cannot be made COVID-secure.

Your Subject Guide lists key resources, including databases to search for journal articles and WebCat, our library catalogue.

Our PressReader subscription gives you access to over 7,000 newspapers and magazines from the UK and around the world.

See our Using your online Library webpages.

The university uses the Eduroam wifi.

The computer workstation rooms in Hartley are not currently available.

Prebooked PCs are available at each library site using our booking form and many of the study spaces in the libraries have power sockets for you to charge laptops.

We will be operating a laptop loan service later in Semester 1.

Printers (also known as Multi-Functional Devices, MFDs as they also scan and photocopy) are available in the Hartley Library and Health Services Library. MFDs at Winchester School of Art are available in the Rotunda and Graphic Arts, Eastside 3021.

MFDs in the libraries are only available for staff and students who are in the library for a prebooked study space or Browse & Borrow timeslot.

For more information on printing, including adding money to your account and the location of other MFDs on Highfield campus, please see the iSolutions printing for students page.

IT help is available from the iSolutions Serviceline team.

Enabling Services provide support for student with disabilities, mental health conditions or specific learning difficulties.

The Hartley Library lift is not currently available to students but we have bookable study spaces on the entrance level (level 2) for students who find using the stairs difficult. Please contact libenqs@soton.ac.uk if you have any questions on accessing the library or library resources.

You will find support and advice on our Academic Skills pages covering useful study skills such as: critical thinking, academic integrity (referencing and avoiding plagiarism), information management, presentation skill, exam technique and research skills.

You can also book appointments for writing support and general academic skills support.

The Avenue Library & Learning Commons will remain closed until January 2021. This decision was guided by the need to make additional short-term space available for teaching and learning, and difficulties ensuring the Library & Learning Commons would be COVID-secure for staff and students. Academics, researchers and students will be able to access library resources via our digital library, including ebooks, journal articles, films and TV clips, current and historical newspapers and digitised items on reading list. From the start of term, print Course Collection material held at Avenue will be available on a one week loan period from the Click & Collect service, with collection at Hartley.

You can request books via Click & Collect using the Place Hold option in WebCat: login to WebCat, and search for the book you need. If there is a list of results, select the record for the appropriate book and click Place Hold (on the left of the screen).

We will let you know by email when your book(s) are ready and you can collect them when the library is open. You must receive the confirmation email before you come to collect your books. Books must be collected within 7 days of the confirmation email being received. Please bring your University ID card to issue the books on the self-issue machines and remember that face coverings must be worn.

You will not have access to study space in the libraries, or to browse for books when using Click & Collect.

Please contact us at libenqs@soton.ac.uk if you have any questions.

We’re pleased to be able to welcome back researchers who need access to our collections of archival material and rare books for their research to our Searchroom service from Tuesday 29 September.

Opening hours: This service will be open on Tuesday-Thursday 1000-1500, by prior appointment only (via Archives@soton.ac.uk)

Booking an appointment: All visitors will be required to book their visit and order their material (archives and rare books) at least 5 working days in advance without exception. These visits are booked via the Archives email: Archives@soton.ac.uk. Please contact the Archives for information on using the Archives and Rare Books Searchroom service.

Length of booking: The visits will normally be for one whole day, but could be divided into morning (1000-1220) or afternoon (1240-1500) only sessions.

Confirmation of appointment: You will be given an email confirmation of your appointment with the Archives service which you should bring with you to show at the Library entrance on arrival. No visitor will be admitted to the Library or to the Archives Searchroom without this confirmation of appointment, so please do not travel if you have not booked.

Safety measures in place: Masks must be worn whilst moving around the Library building and in the Archives Searchroom.

Ordering material: The number of items that can be accessed during a visit is restricted to 6 items. We will accept an order of up to 10 items, the additional being alternative documents in case any of your first choice are unavailable, such as being used by another researcher.