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Reading List FAQs: Home

Reading List FAQs for Academic Staff

Getting started

See instructions on the bookmarking extension here

In Chrome, click on the three dots in the top right corner of the screen. Click Bookmarks, then Show bookmarks bar.

Create and manage your reading lists

Type in the module name (or copy and paste from hierarchy description). Here is an example: HIST1062 - Rebellions and Uprising in the Age of the Tudors.

Go to My lists and select a reading list Click on Edit and select Hierarchy and student numbers Type in the module name or code and click Save

If you have accepted an invite to be a list publisher you can access and edit any list. However, you may wish to discuss any changes with the list owner.

Yes, providing they have accepted an invite to be a list editor. If they have not received an invitation you can send them one: Go into your list and click Edit, then Invite list publisher. Insert your colleague’s Soton email address and click Send invite.

No, but you can have multiple list publishers, who can edit and publish lists. Go into your list and click Edit, then Invite list publisher. Insert your colleague’s Soton email address and click Send invite.

Yes. You can add your list to more than one hierarchy. Open your list. Click on Edit and select Hierarchy and student numbers. Link your list to a hierarchy. Repeat the process to add your list to an additional hierarchy. Amend your list title to include both module codes.

Yes. Open your list, click Edit and select Copy list. Give your list a name and module number. Untick Copy hierarchy associations if you don’t want your new list to link to the same hierarchy as the original.

Add resources to your reading list

Go to the library catalogue, search for the title and use the bookmarklet to import the record.

You should prioritise e-resources but can add print copies as an additional resource if you wish.

We recommend linking to the e-book and referring to the chapter in the student note field.

When bookmarking the article, make sure the Online resource box is ticked and the web address is there. If linking to an e- journal check whether it is a resource we are subscribed to (the library catalogue should tell you this). Check that your VPN is switched on. If there is still a problem report it to the library on libenqs@soton.ac.uk

Access to many resources off campus requires the use of VPN/SVE or authenticated login, as usual. Click here for help.

If there is an e-book you should link to this as a priority. If the title is only available in print, link to the most recent edition. If the book is held at more than one library, choose the library site where your students are most likely to be based. If you would like the library to order an e-book, click on the three dots, select Note for library and tell us you would like an e-book.

You will see a tick next to any title that is held by the library. If the library has several editions choose an e-book or, if there is no e-book option, choose the most recent edition. If there are crosses next to all copies, this means that the library does not hold the title. Add the resource to your list. Then click on the three dots. Select Note for library and tell us that we don’t hold the resource. We will aim to purchase the title.

Add the resource to your list. Click on the three dots. Select Note for library and tell us that we don’t hold the resource. Select the importance (essential or additional) and request a review. We will email you and update you on your request.

Digitisation

You can request one chapter or 10% (whichever is greater) from a work for one module.

You can request one chapter or 10% (whichever is greater) from a work for one course.

Yes. Please ask the library to link it for you. Send your request to libenqs@soton.ac.uk with details of your course and the chapter/article.

Yes. It is okay to digitise an additional chapter from the same book if they are for different courses.

The library will always seek to obtain an e-book. Yes, you can still link to print books. You may choose to link to both print and electronic versions of the same title.

Requests for scans from books should always be referred to the library. This is so that we can ensure that we comply with our licence. Click on the three dots next to the title and Request digitisation.

As a general principle you should always link to an online resource, rather than upload content. For journal articles, where we do not already have subscription access, we are often able to buy a copyright-cleared copy for reading lists.

No. If you have only made requests for digitisation you do not need to request a review. The library will pick up your request and process it.

Reviewing, publishing and deadlines

No. Lists are rolled over every year. They will just need to be updated. If you have added new resources please request a review.

The library will initially focus on resources on your list which are not currently available. You can also flag these and any urgency using the Note for library option. When the review is complete you will receive a notification.

You will receive a notification when the review is complete. if you have flagged any urgent requirements via the Note for library option you will be notified when the item has been ordered.

You are welcome to submit your list as early as possible, but please look out for library bulletins regarding deadlines

If you are adding a list for the first time or have added new resources to an existing list you should request a review. Other changes not requiring Library action do not need to be submitted for review.

No. If you have only made requests for digitisation you do not need to request a review. The library will pick up your request and process it.

Yes. You can make changes throughout the academic year. Remember to publish your changed list so that the latest version is available to students. If your list contains resources we don’t hold you should request a review.

You should publish your list. The library will update it for you during the review process.

You can track changes to your reading list by clicking on the View menu and selecting Recent changes. This shows when changes were made, the reading list status, i.e. draft/published/archived, and how many items have been added or removed. It’s possible to see specifically which items have been added or removed by clicking on the three dots and selecting More details

If you saved your list as a draft it will only be visible to you. Click Publish to make your changes visible to students