Skip to main content

EndNote: EndNote

What is Endnote?

EndNote is a software program that enables you to:

  • store and search your collection of references in one place. 
  • store PDF and other files with your references
  • organise your references
  • insert citations and build a reference list in Word
  • and more... Endnote has many advanced features

There are two versions of EndNote: 

  • the desktop version which is sophisticated software that is installed on individual computers
  • EndNote Online which is a simplified version and can be accessed from any computer with an internet connection

The box on the right contains a comparison chart of the two versions. Watch the video below for a short overview of the desktop version of EndNote.

Who is Endnote for?

Endnote is primarily for staff and postgraduate researchers. It is sophisticated software and highly customisable so for the best experience work through the online training course before you start.

Masters students and undergraduates are advised to use Endnote Online

Mac users – you can access the Windows version of Endnote via SVE if you prefer but the Windows and Mac versions of the software are now much more similar in EndNote X8.

The most important things...

Key rules

If you decide to use Endnote, follow these rules:
  1. ‚ÄčWork through the online training course before you start, to avoid making time consuming mistakes
  2. Essential: keep an up-to-date back-up in a safe location (your My Documents area on the university network is ideal or any other networked file space for NERC or NHS users) 
  3. only have ONE library (if possible)
  4. Store and work with your library on the hard drive of your computer.

Create a back-up (Compressed Library)

Endnote files are at higher risk of corruption than other files.  It is essential to keep an up-to-date backup copy. If you do not back-up, you risk losing years of important work.

To create a backup copy:

  • In Endnote, click in FileCompressed Library (.enlx)

For more information, watch this short video

Working with Word

If you don’t follow these rules, you might create a Word document that is messy and time consuming to correct.  It may even become corrupted.  
  1. Only work with one library (.enl file)
  2. Remove duplicates before citing in Word
  3. In Word, use ‘Edit & Manage Citation(s)’ to edit or delete a reference


If you have a question that's not answered here, contact the Library at:

What is the difference between Endnote and Endnote Online?

Endnote is sophisticated software that must be installed on individual computers.

Endnote Online (also known as 'Endnote Basic' and 'Endnote Web') is a simplified version that allows you to store and organise references, add PDFs, and insert citations and build a reference list in Word.  It does not include all the more advanced features of Endnote, but can be accessed from any computer with an Internet connection.

Follow @UniSotonLibrary