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EndNote: Software and Styles

Getting a copy of EndNote (desktop)

The University's licence for Endnote covers all computers owned by the University, including laptops provided by iSolutions.  If you would like Endnote on a computer that you own, you will have to buy a copy of the software.

Dos and Don'ts

  • Don't install the Endnote software on more than one computer. 
  • Do save your Endnote library in a single location, preferably your computer hard drive (usually C drive) or your personal My Documents folder on the University network.
  • Do back-up your library often - you can can save the back-up on your our personal My Documents folder on the University network

If you use one computer and the computer is owned by the University

Install Endnote on your computer by clicking on Additional Software (on your desktop).  If you are using a laptop, plug it in on campus with an Ethernet cable.  If you can't install the software yourself, ask Serviceline for help or visit the iSolutions helpdesk at Hartley Library.

If you are based at NOC, you can download Endnote from www.software.soton.ac.uk 

If you use more than one computer and at least one is owned by the University

On the University computer that you work on most, install Endnote by clicking on Additional Software (on your desktop).  If you are using a laptop, plug it in on campus with an Ethernet cable.  If you can't install the software yourself, ask Serviceline for help.

If you are based at NOC, you can download Endnote from www.software.soton.ac.uk

Save your Endnote library to your computer (keep your back-up or compressed library in your personal My Documents folder  (or N drive if you are based at NOC).

On your other computers, access the software and your Endnote library via Southampton Virtual Environment (we recommend the VMWare View Client version of SVE) or synchronize your account with EndNote Online.

NOCS staff should contact ITG for advice on installing EndNote to their NOCS owned computer.

On a computer you own, you have two options:

Free option - access the software via Southampton Virtual Environment (we recommend the VMWare View Client version of SVE).  Save your Endnote library to your personal My Documents folder on the University Network (or N drive if you are based at NOC).

Paid for option - buy a licence for the software and install it on your computer.  A large educational discount is available if you provide your University email address.

You can access the Windows version of Endnote via Southampton Virtual Environment (we recommend the VMWare View Client version of SVE). 

If you install Endnote on your Mac it will look different and work slightly differently to the Windows version.  We recommend you do the training for  the Windows version and then see the guide below.

Unless your Mac is owned by the University, you will have to buy the software.

If none of these options suit you then email the Library for advice at libenqs@soton.ac.uk

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University of Southampton EndNote styles

The University of Southampton styles have been developed to match the referencing styles agreed by various academic units and disciplines.

They include all the common resource types (eg. book, journal article, book chapter etc)

Follow your academic unit's requirements for overall layout, as these cannot be set within individual networked styles.

Select a tab to access the style you need.

If you are using the American Chemical Society [ACS] referencing style, we recommend that you use the Royal Society of Chemistry [RSC] style in Endnote rather than 'ACS' or 'ACS - no title' (which do not deal with multiple references in one place correctly).

If the RSC style is not already available in Endnote, it can be downloaded from under RSC Endnote style files on the RSC website.

Both ACS and RSC use abbreviated titles based on the Chemical Abstracts Service Source Index (CASSI). If you cannot find a recognized abbreviation for a journal, and it is not obvious how the title should be abbreviated, cite the full journal title.

Most databases will export references with full journal titles. To get abbreviated titles in your references, you will need to edit the term lists within Endnote following the guide below.

August 2017 - This style was developed in consultation with Health Sciences at Southampton and has now been replaced. Click on the tab University of Southampton-Harvard to access the new style file. 

The EndNote style for Health Sciences at Southampton was Harvard_SotonHS2015.  This style followed the Faculty of Health Sciences Referencing Guide 2013

This style was available in EndNote on all public workstations and on EndNote Online.

Follow the instructions to install this style on a staff PC or on your own computer (PC or MAC) if it already has EndNote installed.

The EndNote style for English, Film and History at Southampton is MHRA_SotonHUMS2017. This style follows the standard version of MHRA.

This style is available in Endnote on all public workstations and on Endnote Online.

Follow the instructions to install this style on a staff PC or on your own computer (PC or MAC) if it already has EndNote installed.

The style developed in consultation with the School of Law at Southampton is OSCOLA_2_SotonLAW2015.  This style follows the OSCOLA 2 4th ed referencing system.

Follow the instructions to add this style to your My Documents folder so that it can be accessed on public workstations.

Use the same instructions to install this style on a staff PC or on your own computer (PC or MAC) if it already has EndNote installed.

This style is available in Endnote on all public workstations and on Endnote Online.

Working with Journal Abbreviations

OSCOLA requires the use of standard abbreviations for journal titles in footnotes and bibliography entries. 

Insert the full journal title in the EndNote record. 

Follow the instructions in the PDF file below to set up your EndNote software to convert full titles to abbreviations.

You can add new abbreviations and change back to using full journal titles at any time.

Useful resource

Use the Cardiff Index to find out what a law report or journal title abbreviation stands for, or use it to find out the preferred way of abbreviating publications in your own work.

Sort the Bibliography into sections

You may need to sort your end of text bibliography into primary and secondary sources. Any changes must be made using the tools within EndNote - manual amendments are ignored by the software. See the notes below and email libenqs@soton.ac.uk if you need more help.

EndNote Online

The OSCOLA_2_SotonLAW2015 style is available on EndNote Online.  However, it is not possible to make the journal abbreviations file available in Endnote Online.

The EndNote style for Medicine at Southampton is Vancouver_SotonMED2016.  This style follows the BMJ Vancouver style

This style is available in Endnote on all public workstations and on Endnote Online.

Follow the instructions to install this style on a staff PC or on your own computer (PC or MAC) if it already has EndNote installed.

This style was developed in consultation with the Southampton Business School and has now been replaced. Click on the tab University of Southampton-Harvard to access the new style file. 

August 2017 - These instructions and files are provided for continuing PhD students of the Southampton School of Business who are already using the discontinued Guide to Harvard Referencing​.

The instructions to install this style on a staff PC or on your own computer (PC or MAC) if it already has EndNote installed.

This style followed the discontinued Guide to Harvard Referencing. This style was available in EndNote on all public workstations and on EndNote Online as Harvard_SotonUNI2015

This Harvard style Harvard_SotonCiteThemRight2017 is suitable for general use and follows the version of Harvard found in Cite Them Right .

If your academic unit or discipline recommends the Harvard style, check whether they have any specific referencing requirements.  If not, you can use this style.

This style is available in EndNote on all public workstations and on EndNote Online.

Follow the instructions to install this style on a staff PC or on your own computer (PC or MAC) if it already has EndNote installed.

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BibTeX

Different sources (databases) use variations on the BibTeX standard which can cause some issues.

Here are the latest filter for importing BibTex files into EndNote and the latest style for outputting references from EndNote in a BibTeX format. 

  • BibTeX import filter
  • BibTeX Export style (for outputting references from EndNote in a BibTeX format). This style can be used to upload your own references to ORCID. 

With thanks to Angela Goldfinch at Imperial College London and Bob Green at Clarivate Analytics.

Current Version

The current version at the University is Endnote X8

Upgrading to the Current Version

Endnote is backwards compatible, so your library will open in the latest version.



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