Loans and borrowing: Loans & Borrowing

The Loans service remains a primary Library service, with over a million items you can borrow.

How many items can I borrow?

Undergraduates 15
Taught Postgraduates 20
Research Postgraduates no limit
Staff: University/UHS/NERC no limit
NHS Staff from Local Trusts 10
External Borrowers (personal) / AlumniSCONUL Access 10
External Borrowers (corporate) 10/15

Loan periods

Long loan: items are issued to a date in June or September (unless recalled) depending upon the time of year.

One week loan

Short loan (course collections)

Reference - for use in the Library only

Returning items

Items can be returned to any library site except:

  1. Course Collection - must be returned to the Library from where borrowed
  2. All Avenue and Language Resources Centre items - must be returned to the Library from where borrowed 

What will happen if I do not return items?

The basic rule is that if you do not return books and they become overdue, you will not be able to borrow anything or place holds until your record is cleared. 

You will receive a reminder notice the day before long loan and one week loan items are due.

Different items have different penalties once overdue; this is dependent upon the length of the loan and if the item is 'in demand'.

If items remain overdue we will bill you for their estimated value. 

Borrowing

Borrowing books

is still an important part of using the Library ... 

Who can borrow?

Staff and students of the University of Southampton.

University Hospital Southampton staff.

NHS staff from other local trusts (from Health Services Library only).

Members of the public - by applying for an External Borrower ticket. These are issued at the Librarian's discretion.

Graduates of the University of Southampton - by applying for an Alumni card.

As participating members of the SCONUL Access scheme, staff and students from participating higher education libraries can apply through this scheme to use higher education libraries throughout the UK.

More information: how do I ...?

Information specific to you can be found under the tabs above, for example, Loans information for Undergraduates, Staff, etc

Penalties for overdue items

The table below outlines measures to encourage everyone to return or renew items on loan before they become overdue.

The basic rule is that if you do not return books and they become overdue, you will not be able to borrow anything or place holds until those items are returned or renewed. 

Different items have different penalties once overdue; this is dependent upon the length of the loan and if the item is in demand (see table below).

If items remain overdue, they will be recorded as a University debt leading to the withdrawal of services and facilities (for example, e-mail).

Loan type

Overdue penalty

Effective from

Short loan (course collections)

Record blocked for 7 days from date item returned

As soon as item is overdue

Laptop loan

Record blocked for 7 days from date item returned

As soon as item is overdue

Recalled items/holds (long loan & 1 week loan)

Record suspended for 7 days from date item returned

Once item is 3 days overdue

One week loan

Record blocked for 7 days from date item returned

Once item is 21 days overdue

Long loan

Record blocked for 7 days from date item returned

Once item is 21 days overdue

Self-issue / self-return

Ask a Librarian

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Libraries (including opening hours)

Avenue Library

Telephone: 023 8059 5405
email: alenqs@soton.ac.uk 

Hartley Library

Telephone: 023 8059 3452
email: loanhart@soton.ac.uk

Health Services Library

Telephone: 023 8079 6541
email: loanshsl@soton.ac.uk

Language Resources Centre

Telephone: 023 8059 5410
email: emaillrc@soton.ac.uk

National Oceanographic Library

Telephone: 023 8059 6116
email: nol@noc.soton.ac.uk

Winchester School of Art Library

Telephone: 023 8059 6982
email: wsaenqs@soton.ac.uk



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