LibGuides@Southampton: Research Data Management: Policies

University Research Data Management Policy

University of Southampton Research Data Management Policy [PDF]

The following guidance supports the policy and can be quoted in DMPs:

Data Security Policy
https://www.southampton.ac.uk/about/governance/regulations-policies/policies/data-protection, and
https://www.uhs.nhs.uk/Media/Controlleddocuments/Governanceandsafety/Data-protection-and-confidentiality-policy.pdf
Data Sharing Guidance
https://library.soton.ac.uk/researchdata/access
Retention
https://library.soton.ac.uk/researchdata/retention
Destruction
https://library.soton.ac.uk/researchdata/destruction

Other University policies related to data sharing:

Data Management Planning Guidance from Funders

The DCC has pages summarising individual funder policies:

UKRI funders

Non-UKRI funders

Meeting Funder Requirements

The Research Councils UK (RCUK) have agreed a Common Principles on Data Policy and this states that "research data are a public good ...which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property". Although each Council has developed their own specific policies and requirements to take account of the disciplines involved, there is an expectation that Researchers will:

Plan for their data collection, often through the submission of a initial data management plan with their proposal.
Manage their data throughout the project, keeping the necessary metadata and documentation, and establishing good data handling procedures.
Deposit their research data in a suitable repository and where possible make at least the record and metadata discoverable.
Share the data at the appropriate time, subject to restrictions required relating to confidential, commercial, sensitive or personal data.
Write a Data Access statement: Publications should include a statement on the availability or restrictions to access for the data (data access statement) as well as the acknowledgement of funding and grant details.
- All RCUK funded research must have a data statement and reference the grant number as part of the RCUK Open Access Policy
- This was reiterated by both the EPSRC (Research Data Expectation 2, May 2015) and the ESRC (Principle 3 of their Research Data Policy, March 2015)
- Other funders have similar requirements.

Concordat on Open Research

In 2016 HEFCE, RCUK, Wellcome and Universities UK launched their Concordat on Open Research Data [pdf].

Sorbonne Declaration

The Sorbonne Declaration on Research Data Rights was issued following the meeting of global research-intensive university groups at the Sorbonne in Paris: Russell Group (UK), LERU (League of European Universities), Association of American Universities, Group of 8 (Australia) , ARUA (African Research Universities Alliance), German U15, U15 (Canadian Research Universities), RU11 (Japan), CURIF (France).