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Cope Collection, Special Collections, Hartley Library: Using the Collection

The Cope Collection includes books, pamphlets, journals, prints, photographs and postcards on all aspects of life in Hampshire and the Isle of Wight.

Borrowing Books

Most of the Cope Collection is for reference use only.

In the Special Collections open access area there are second copies of some titles which can usually be borrowed on Long Loan.

If you have a University I.D. card, you can borrow books at the Loans Desk or at the self-issue units on level 2.


Cope Collection journals are shelved in the same sequence as the books.


Microforms are kept in the Microform Area on level 1. they are arranged by copy number e.g. 40001765.

You can read, copy or scan microfilm and microfiche using the reader-printers.

A University login is required for scannning.

Related E-Book Collections

Access to some collections is restricted to members of the University.

Location and Access


The Cope Collection is part of Special Collections on level 4 of the Hartley Library. 

  • Modern books (call number Cope) are shelved in the Special Collections open access area and can be used whenever the Hartley Library is open.
  • Older books (call number Rare Books Cope) and illustrations are fetched for use in the Archives, Manuscripts and Rare Books Search Room. 


Special Collections Open Access Area - members of the University and visitors over 18 are welcome to use the material in this area whenever the Hartley Library is open. Visitors will need to show photo ID when signing in at Library Reception. If you are under 18 please contact with your enquiry. 

Our computer workstations are only available to University staff and students, but you can connect your own device to the free WiFi Guest service. 

Archives, Manuscripts and Rare Books Search Room - this is open Tuesday-Thursday 1000-1600. All visits are by prior appointment and all visitors will be required to book their visit and to order their material at least 1 working day in advance. 

Bookings are made by emailing providing details of name, University ID number (members of the University of Southampton only), permanent residential address and contact details, date of visit and list of items to be consulted.

If you do not have a University I.D. Card, you will need to show photographic I.D. and a form of I.D. which includes your permanent residential address when you enter the Hartley Library and also when you arrive at the Search Room.



  • WebCat includes records for all Cope books and journals. On the Advanced Searches screen you can limit searches by date and collection.
  • DelphiS enables you to search across WebCat and the Library's electronic databases and is especially useful for subject searches. You will need a University login for access.
  • Illustrations Index - this is shelved in the Special Collections open access area, next to the WebCat.

Call Numbers

Books and journals are shelved in the Special Collections open access area as follows:

01-96    Books on the county as a whole, arranged by subject

97          New Forest

98          Isle of Wight

A-Z        Books on individual places in the county, in alphabetical order of place 

Larger books (quartos) are shelved in a separate sequence.

T.G. Hart Netley Abbey, West Window (18--)

Engraving of Netley Abbey

Rare Books Cope cq NET 26


The lllustrations Collection includes eighteenth- and nineteenth-century prints and drawings from the original Cope Collection, as well as photographs and postcards of the local area.

The Illustrations Index in the Special Collections open access area enables you to search by place, artist and subject, the illustrations being fetched for use in the Archives and Rare Books Search Room.


Reprographic Services

The nearest copier is behind the main staircase on level 4.

Visitors wishing to make photocopies of items can create a guest account and add credit online, then login to any of the photocopiers (multi-functional devices) in the library.

Bound volumes in the rare books area cannot be photocopied, but you can order photographic or microfilm copies, subject to the age and condition of the item.

See Reprographics Service for a list of the types of copy available and charges.