Library Research Services home page
Guidance effective from 1st August 2019
Data Management Plan for your PhD
Data Management Plans for Doctoral Students (Blackboard Course)
This page will give you some practical guidance on how to submit you thesis remotely during the Covid-19 pandemic.
Following a successful viva and any corrections, you will need to submit the following files to your Graduate School admin office using Safesend (do not submit your thesis directly to the repository yourself):
It is your responsibility to get your supervisor's signature on your Permission to Deposit (PtD) form. This can be done va email by asking your supervisor to add an electronic signature to the PtD form word document which can be downloaded from the Quality Handbook.
If you need to place an embargo on your thesis, please read the PtD form guidance and the Library's Restricting Access To Your Thesis page and agree the embargo length with your supervisor. You will also need to ask your faculty's Head of Graduate School to countersign your form if you require an embargo.
If you need to redact (remove) material due to commercial sensitivity or third-party copyright, you should provide two copies of your thesis: one complete and one redacted, clearly marked (see below for more information).
Further information: "Submitting your Final thesis" video
Unlike the thesis, datasets should be uploaded separately to Pure by you before you submit your final thesis. See the Library guide: Thesis Data Deposit for more information.
Safesend allows you to easily move files of up to 50Gb which would be too large for email. Files are automatically deleted from Dropoff 32 days after you upload them. No backups are taken of the uploaded data (it's only a transitory stopping point), so after an uploaded file has been deleted, there is no way of recovering the file.
When your faculty administrators pick up your files, you will get an email from Safesend saying your files have been picked up.
Very occasionally, students need to redact (or remove) material from the publicly available version of their e-thesis. They would do this in preference to embargoing the whole thesis if the redactions did not detrimentally affect the readability and sense of the main body of the thesis. Usually this would happen when students have been unable to get permission to re-use someone else's material in their thesis that would not normally be covered by the CPDA (1998) S30 quotation for the purposes of criticism & review (see our thesis copyright guide) or, their thesis contained material that could not immediately be made public for reason of a commercial contract. Previously our advice was that students should provide two versions: a complete print version and a redacted e-thesis.
However, during the current pandemic it is not possible to deposit a complete print version. Therefore if you need to redact material from the publicly available e-thesis, you will need to deposit:
You will need to clearly mark which is the complete and which the redacted version, e.g. ANSmith-2019-thesis-COMPLETE.pdf and ANSmith-2019-thesis-REDACTED.pdf.
The complete version will not be available for download from the repository and will be used for the Library to produced a print, archival copy when the pandemic is over.
Further guidance: See "Submitting your final thesis" video
PGR thesis submission requirements/permission to deposit - approved by Chair of AQSC 19 March 2020.