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Theses: Deposit - PGR Manager & Pure

Information about theses at Southampton: thesis templates, guidance on e-theses, how to find theses

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For open access and institutional repository enquiries eprints@soton.ac.uk

For research data management queries please email ResearchData@soton.ac.uk

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Thesis deposit via PGRManager and Pure

This page will give you some practical guidance on how to submit you thesis and thesis data into Pure, the system that sits behind out Institutional Repository..

If you have any questions contact your faculty graduate school or eprints@soton.ac.uk. For thesis data queries please email ResearchData@soton.ac.uk

Please allow up to two working weeks for your thesis to be processed by the Library.

What you need to deposit in Pure

Following a successful viva and any corrections, you will need to submit the following your thesis to PGR Manager. Please follow the PGRManager guidance on final thesis submission. If you need to place an embargo on your thesis, please read the PtD form guidance and the Library's Restricting Access To Your Thesis page and agree the embargo length with your supervisor. The Faculty Head of Graduate School will need to approve your embargo.

When your examiners have signed off your corrections and your supervisor and Faculty Director of Graduate School (if necessary) have agreed the embargo, you need to create a thesis record in Pure (N.B. you must be on campus/VPN to login). For specific guidance on how to fill in your Pure record see: Pure thesis deposit guide.

You need to upload:

  • Thesis (final, post-corrections version)
    • include the University of Southampton Thesis Copyright Statement at the start
    • do not include your signature on the Thesis Declaration of Authorship Form
    • your thesis should conform to PDF/A-3 for accessibility and archiving (see below for more information)
    • the date on the title page should be the date of the final submission, not the viva date
    • include your ORCID on the title page of your thesis (how to register for an ORCID)
  • Second copy of your thesis if you need to redact (remove) material due to commercial sensitivity or third-party copyright, in which case you should provide two copies of your thesis: one complete and one redacted, clearly marked (see below for more information).

The Library will then check the thesis PDF file and get back to you if there are any issues.

Thesis Data: Unlike the thesis, you can upload datasets to Pure and be assigned a DOI before you submit your final thesis. See the Library guide: Thesis Data Deposit for more information. When depositing your thesis, you can link to the two records together.

What to do if you need to redact material

Very occasionally, students need to redact (or remove) material from the publicly available version of their e-thesis. They would do this in preference to embargoing the whole thesis if the redactions did not detrimentally affect the readability and sense of the main body of the thesis. Usually this would happen when students have been unable to get permission to re-use someone else's material in their thesis that would not normally be covered by the CPDA (1998) S30 quotation for the purposes of criticism & review (see our thesis copyright guide) or, their thesis contained material that could not immediately be made public for reason of a commercial contract. Previously our advice was that students should provide two versions: a complete print version and a redacted e-thesis.

However, as the University is moving towards removing the requirement for a print copy, if you need to redact material from the publicly available e-thesis, you will need to deposit:

  • an un-redacted, complete, version for archival purposes
  • a redacted version to be made publicly available in the institutional repository

You will need to clearly mark which is the complete and which the redacted version, e.g. ANSmith-2019-thesis-COMPLETE.pdf and ANSmith-2019-thesis-REDACTED.pdf.

The complete version will not be available for download from the repository and will be archived by the Library.

Further guidance: See "Submitting your final thesis" video

How to make sure your thesis is an archival PDF/A

Your final University e-thesis must submitted in an accessible and archival format so that it will be readible in years to come, currently this format is PDF/A-3.

You can check how well your PDF meets the PDF/A accessibility standards using the Abode Acrobat Pro preflight checker and the accessibility checker.

How to download Abode Acrobat Pro:
Details of how to access or download Adobe Acrobat Pro DC can be found at iSolutions' Adobe Acrobat Pro - Licensing Advice page.