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Open Access & Institutional Repository: Introduction

UKRI and COAF: applying for Open Access costs

Applying for payment of open access costs (Article Processing Charges, APCs) for UKRI and COAF (Charities Open Access Fund) funded research:

  • Please apply online to the UKRI and COAF block grants, managed by the library, at the point of submission.  This replaces the previous process of applying once the paper has been accepted. The process has been amended so that the Library can check eligibility prior to costs being incurred.
  • Applications for APCs must be made using the online form.  If the application is accepted, the provisional offer will stand for 6 months, and extended if the paper is still undergoing the review process.
  • The Library can no longer accept applications for page, colour, or cover charges (extra publication charges).
  • APCs for 'hybrid' journals (mixed subscription and open access content) will only be paid if the publisher-set embargo period for the accepted manuscript is longer than the period accepted by the relevant funder. Currently this is 6 months for STEM funders and 12 months for Arts, Humanities and Social Sciences. We will check the embargo period on your behalf and advise when self-archiving your Accepted Manuscript in our institutional repository ('green' open access) fulfils your funder open access policy.

Please contact with any open access enquiries.

Applying for Article Processing Charges (APCs) - UKRI & COAF

If you are funded by a UKRI Council or a COAF charity, you can apply for your Open Access charges to be paid out of a block grant. We will not pay for any extra publications charges.  Apply at point of submission please

APC Application Form

Don't miss out, make your research count!

Upload your manuscript into PURE for REF2021. 

Don't wait  - find out what you need to do

Act on Acceptance, CC-BY 3.0, University of Oxford


What is ePrints Soton?


ePrints Soton is the University's Institutional Research Repository. It contains journal articles, books, PhD theses, conference papers, data, reports, working papers, art exhibitions and more. Records are created in PURE and automatically pushed through to ePrints.

The University has a policy that all research is recorded in our institutional repository, and that Accepted Manuscripts are uploaded and made available where possible.

ePrints Soton promotes research by making it available worldwide. It also feeds the publications section of the University staff web pages.


Useful Links

Return to the Research Support guide.

You may also be interested in our Research Data Management guide.

What is Open Access?

Open Access logo PLoS white

 Open Access refers to material that is freely available online to all readers at the point of use. There are two routes into Open Access - gold or green.

 Gold Open Access is where the author makes their article Open Access in a journal, sometimes for a fee. This journal may be exclusively  Open Access, or it may have a mixture of Open Access and subscription-only articles.

Green Open Access is where the author publishes in a journal and then deposits a version of this article into a subject or an institutional repository.

Why Should I Make My Research Open Access?

  • Open Access makes your research available to far more people than a subscription-only journal article does. There is evidence that this can lead to an increase in citations of your work.

  • Open Access encourages public engagement with research, which is often paid for out of public money.

  • Your funding body may have a mandate which requires you to make your research available in an Open Access source.

  • The University of Southampton has a Open Access Policy which requires you to upload a version of your article into our institutional repository where possible.

  • REF2021 policy states that, to be eligible for submission to the REF2021, authors’ final peer-reviewed manuscripts (journal articles and conference proceedings) must have been deposited in an institutional or subject repository on acceptance for publication. This policy applies to research outputs accepted for publication after 1 April 2016.
  • Plan S is an initiative for open access publishing launched in September 2018 by cOAlition S, an international consortium of research funders including UKRI, the Wellcome Trust and The Gates Foundation. The main principle (updated 31/5/19) is that “With effect from 2021, all scholarly publications on the results from research funded by public or private grants provided by national, regional and international research councils and funding bodies, must be published in Open Access Journals, on Open Access Platforms, or made immediately available through Open Access Repositories without embargo.”  Revised guidance about the Plan S principles and implementation was released on 31/5/19.

Contact Us

For help or advice with any Open Access or Institutional Repository queries please email

Help & Training

We are running Open Access training sessions via GradBook and StaffBook. If you would like any other help, please email

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