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Open Access & Institutional Repository: Do I have to pay for Open Access?

UKRI Authors: applying for Open Access costs

Applying for payment of open access costs (Article Processing Charges, APCs) for journal articles acknowledging UKRI funding (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC).

Update: from 27th November, 2020 the Library will no longer approve applications to access funds to pay for publishing in hybrid journals (journals containing both open access and subscription content), unless they are covered by a ‘no additional cost’ transformative agreement with the publisher. We will continue to approve applications from UKRI funded authors to publish in fully open access ('gold') journals.

Until 27th November 2020 we can accept applications for open access costs from our UKRI block grant for: 

  • articles to be published in fully open access journals with a CC BY licence
  • articles to be published as open access in subscription journals (‘hybrid’ journals) with a CC BY licence where the publisher embargo period for self-archiving in Pure (repository open access) is longer than your funder requirements (6 months for MRC; 12 months for EPSRC, MRC, NERC and STFC; 24 months for AHRC and ESRC)

From 27th November 2020 we can accept applications for open access costs from our UKRI block grant for:

  • articles to be published in fully open access journals with a CC BY licence

Please apply online to the UKRI block grant, managed by the Library, at the point of submission rather than acceptance. This enables eligibility to be checked prior to costs being incurred.

  • Applications for APCs must be made using the online form.  If the application is approved, the provisional offer will stand for 6 months, and can be extended if the paper is still undergoing the review process.
  • We cannot accept applications for page, colour, cover charges or any extra publication charges not related to open access.

APC Application Form

Please contact eprints@soton.ac.uk with any open access enquiries.

Information updated November 2020 to reflect that we can no longer fund hybrid applications.

Charities Open Access Fund: applying for Open Access costs

The Charities Open Access Fund (COAF) ended on the 30th September 2020.

COAF was a partnership between six health research charities to enable free and unrestricted access to the published outputs of the research they support: Blood Cancer UK, The British Heart Foundation, Cancer Research UK, Parkinson’s UK, Versus Arthritis and The Wellcome Trust (which has administered the partnership until now). 

The British Heart Foundation, Cancer Research UK (CRUK)  and Wellcome will continue to provide a grant for open access publishing - please apply via our Article Processing Charge application form.

We are awaiting further details from the other COAF charities.

Please contact eprints@soton.ac.uk with any open access enquiries.

How much does it cost?

There is no charge to the author to upload a permitted version of their article into a subject or institutional repository.

If you would like to publish in a journal that will make your article immediately available online, publishers may charge an Article Processing Charge (APC). The cost of this can be upto £3790 depending on the journal with hybrid journals (containing a mix of subscription and open access content) typically being more expensive.

Licences

UKRI and Wellcome expect all articles published as Open Access in journals to have a CC BY licence. If you are uploading an article into a subject or institutional repository, you need to have the equivalent of a CC-BY-NC licence.

Useful links

Transformative Agreements: no cost to the author

These transformative agreements provide open access at no cost to the author, regardless of funder.

Transformative agreements are a way for publishers to transition their subscription journals to full open access. The costs of open access are part of an overall University of Southampton payment covering both subscriptions and open access publishing. The open access charges are part of the agreement: there is no additional open access cost when a paper is published.

Please note that we do not have a central institutional fund for open access payments that fall outside of these deals; the University of Southampton supports open access via self-archiving your Accepted Manuscript in Pure.

  • Articles in Springer Open Choice journals (subscription journals with paid open access option) are covered by our participation in the Springer Compact deal.
  • Wiley update 10th November 2020: the deal is currently paused as the national credits have run out, please contact us for details. Original research articles in Wiley journals (including AGU) are covered by our participation in the Jisc Wiley deal. Please select the CC BY licence option. The deal provides a capped number of credits across participating institutions in the UK and will end when all credits have been used. Please note that from 12th October 2020 until 1st January 2021, Wiley/Jisc have taken the decision to limit open access publishing under the deal to Wellcome, UKRI, Blood Cancer UK, British Heart Foundation, Cancer Research UK, Parkinson’s UK and Versus Arthritis funded research onlyPlease contact eprints@soton.ac.uk for further information.
  • Selected IOP journals are covered by our Read & Publish deal.
  • We have a Read & Publish deal with Sage, providing open access at no additional cost to corresponding authors in Sage hybrid journals (those with a mix of subscription and open access content). The deal will also give a 20% discount on APCs in Sage fully open access journals.
  • We have a Publish & Read deal with RSC providing 21 open access credits per year in 2020 and 2021 to University of Southampton corresponding authors in hybrid journals. Please complete our APC request form so that we can manage the credits. We also have a 15% discount on APCs in RSC fully open access titles.
  • We are signing a deal with the Microbiology Society - please email eprints@soton.ac.uk to find out more.

For other subscription journals authors should choose a standard publication licence, and then deposit the accepted manuscript in Pure for repository ('green') open access.

 

Please contact eprints@soton.ac.uk with any open access enquiries.

Publisher discounts and memberships

Wiley update 10th November 2020: the deal is currently paused as the national credits have run out, please contact us for details Please contact eprints@soton.ac.uk for further information.

From 2nd March 2020 articles in Wiley journals (including AGU) are covered by our participation in the Jisc Wiley deal. Please select the CC BY licence option. The deal provides a capped number of credits across participating institutions in the UK and will end when all credits have been used.

This covers the open access cost (APC) only, we cannot fund any additional publication fees or excess page charges.

Please note that from 12th October 2020 until 1st January 2021, Wiley/Jisc have taken the decision to limit open access publishing under the deal to Wellcome, UKRI, Blood Cancer UK, British Heart Foundation, Cancer Research UK, Parkinson’s UK and Versus Arthritis funded research only. Please contact eprints@soton.ac.uk for further information.

American Chemical Society –  ACS Personal members receive a discount. We do not have an institutional discount

American Society for Biochemistry and Molecular Biology – reduction in APC for members (US$ 1500 instead of US$ 2000)

20% discount on APCs for all De Gruyter journals for corresponding authors affiliated to the University of Southampton. Please see this De Gruyter page for details of how to apply the discount. 

All University of Southampton authors are eligible for a 10% discount on papers, 

UKRI, Wellcome Trust and Cancer Research UK funded corresponding authors: please apply using our APC Application Form and we will cover the cost of the open access charge from the respective block grant.

All other corresponding authors are eligible for 10% discount on the Frontiers APC. Please complete our APC Application Form, select the self-funding option and provide your subproject code. We can then claim the discount and pay the APC on your behalf from your subproject code.

This is a Jisc agreement covering articles accepted after 10/11/20. End date: November 2022.

Open access publishing at no extra cost for University of Southampton corresponding authors in selected IOP Publishing subscription journals. Included in the agreement are all subscription journals owned by IOP Publishing, which offer a hybrid open access option. In addition, the agreement also includes selected journals which are published by IOP Publishing on behalf of their society partners - click here for a list of eligible titles. Start date: articles accepted after 01/01/2020

MDPI - authors associated with the University of Southampton receive 10% discount on APCs if they do not have a discount from another source. Term for the current deal: December 2018 to 31st December 2020. 

We would not fund an APC as the Royal Society has no embargoes. However if you would like to self-fund we receive a 25% discount on APCs 

We have a Publish & Read deal with the RSC providing 21 credits per year for 2020 and 2021 for University of Southampton affiliated corresponding authors in hybrid journals at no cost to the author. As we have a limited number of credits, please complete our APC application form regardless of your funder for approval, on submission of your article. Any additional articles will have a 15% discount on the standard APC.

This credits do not cover the RSC fully open access journals, but we do have a 15% discount on APCs for these titles.

The deal is active 27/2/20-31/12/21.

We have a Read & Publish deal with Sage, providing open access at no additional cost to corresponding authors in Sage hybrid journals (those with a mix of subscription and open access content). The deal will also give a 20% discount on APCs in Sage fully open access journals.

Please note that individual journals may charge additional publishing costs, outlined in the journal submission guidelines, that are not covered by the deal.

The deal should be automatically applied to corresponding authors with a University of Southampton affiliation.

The deal runs from January 2020-December 2022. Please contact eprints@soton.ac.uk for more details.

Springer Compact 

No APC fee for hybrid journals (those containing both subscription and open access articles) if you are the corresponding author. Once the article is accepted, Springer will send you a link to the MyPublication form. There you will be asked to state your affiliation, this must be University of Southampton. You will also need to agree to the open access terms. we recommend you use your institutional email address instead of your private email address; this enables Springer to better identify you as eligible under the agreement. If you have any questions about the verification process, or if you would like to check your eligibility, please contact eprints@soton.ac.uk

75% discount on APCs for Open Select titles in the Social Sciences & Humanities and Science & Technology journal collections. This should be applied automatically by Taylor & Francis. Please note that there is no discount for Medical journals.

Wiley update 10th November 2020: the deal is currently paused as the national credits have run out, please contact us for details Please contact eprints@soton.ac.uk for further information.

From 2nd March 2020 articles in Wiley journals (including AGU) are covered by our participation in the Jisc Wiley deal. Please select the CC BY licence option. The deal provides a capped number of credits across participating institutions in the UK and will end when all credits have been used.

This covers the open access cost (APC) only, we cannot fund any additional publication fees or excess page charges.

Please note that from 12th October 2020 until 1st January 2021, Wiley/Jisc have taken the decision to limit open access publishing under the deal to Wellcome, UKRI, Blood Cancer UK, British Heart Foundation, Cancer Research UK, Parkinson’s UK and Versus Arthritis funded research only. Please contact eprints@soton.ac.uk for further information.

Who pays for Article Processing Charges (APCs)?

There is a central fund to pay for articles from research funded by the UKRI councils. This fund only pays for articles that are funder-compliant, i.e. have a CC BY licence.  We will not pay any associated publication costs such as colour charges or page charges.

Authors must include funding information in the acknowledgement section of the paper. Further details about how to include this information can be found on the Research Information Network website.

If you are applying for funding from any other funding body, you may need to include the APC in your bid at the start of your research.

Please email eprints@soton.ac.uk if you have queries about payment of Article Processing Charges.

There is a separate fund for NIHR Academic Clinical Fellowships or Clinical Lecturers funded through the NIHR Integrated Academic Training programme. Please see below for more info.

Applying for Article Processing Charges (APCs) - NIHR

Contact Us

For help or advice with any Open Access or ePrints Soton query:

email eprints@soton.ac.uk