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Open Access & Institutional Repository: Do I have to pay for Open Access?

UKRI and COAF: applying for Open Access costs

Applying for payment of open access costs (Article Processing Charges, APCs) for UKRI and COAF (Charities Open Access Fund) funded research:

  • Please apply online to the UKRI and COAF block grants, managed by the library, at the point of submission.  This replaces the previous process of applying once the paper has been accepted. The process has been amended so that the Library can check eligibility prior to costs being incurred.
  • Applications for APCs must be made using the online form.  If the application is accepted, the provisional offer will stand for 6 months, and extended if the paper is still undergoing the review process.
  • The Library can no longer accept applications for page, colour, or cover charges (extra publication charges).
  • APCs for 'hybrid' journals (mixed subscription and open access content) will only be paid if the publisher-set embargo period for the accepted manuscript is longer than the period accepted by the relevant funder. Currently this is 6 months for STEM funders and 12 months for Arts, Humanities and Social Sciences. We will check the embargo period on your behalf and advise when self-archiving your Accepted Manuscript in our institutional repository ('green' open access) fulfils your funder open access policy.

Please contact with any open access enquiries.

How much does it cost?

There is no charge to the author to upload a permitted version of their article into a subject or institutional repository.

If you would like to publish in a journal that will make your article immediately available online, publishers may charge an Article Processing Charge (APC). The cost of this varies depending on the journal. UKRI states that the average cost of an fully open access APC in 2017 was  £1654. However the average cost  of APCs in hybrid journals was £2101.


UKRI and Wellcome expect all articles published as Open Access in journals to have a CC BY licence. If you are uploading an article into a subject or institutional repository, you need to have the equivalent of a CC-BY-NC licence.

Useful links

Publisher discounts and memberships

American Chemical Society –  ACS Personal members receive a discount. We do not have an institutional discount

American Society for Biochemistry and Molecular Biology – reduction in APC for members (US$ 1500 instead of US$ 2000)

20% discount on APCs for all De Gruyter journals for corresponding authors affiliated to the University of Southampton. Please see this De Gruyter page for details of how to apply the discount. 

MDPI - authors associated with the University of Southampton receive 10% discount on APCs. Term for the deal: December 2018 to 31st December 2019. From January 2020 we will not receive an institutional discount.

We would not fund an APC as the Royal Society has no embargoes. However if you would like to self-fund we receive a 25% discount on APCs 

We have a prepayment deal combined with a discounted APC of £200, meaning there is no APC to pay for all Sage journals where the corresponding author is at the University of Southampton. Please email on acceptance of your article for details of our payment code to enter on your SAGE Choice Publishing Agreement Form.

For November-December 2019 SAGE are offering free APCs included in the SAGE Choice program. This does not apply to fully open access journals. Please email for details of the code to include on the Publishing Agreement form.

Springer Compact 

No APC fee for hybrid journals (those containing both subscription and open access articles) if you are the corresponding author. Once the article is accepted, Springer will send you a link to the MyPublication form. There you will be asked to state your affiliation, this must be University of Southampton. You will also need to agree to the open access terms. we recommend you use your institutional email address instead of your private email address; this enables Springer to better identify you as eligible under the agreement. If you have any questions about the verification process, or if you would like to check your eligibility, please contact

We have an agreement with Wiley to cover eligible open access publication charges (APC)s. This means UKRI or COAF funded papers. If this is the case, please complete our APC request form.

You can claim a 25% discount on APCs (not additional publication charges such as page or colour charges).If you are self-funded but would like to claim the 25% discount, please complete our APC request form including your sub-project code. We will liaise with Wiley to ensure the discount is applied.

75% discount on APCs for Open Select titles in the Social Sciences & Humanities and Science & Technology journal collections. This should be applied automatically by Taylor & Francis. Please note that there is no discount for Medical journals.

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Who pays for Article Processing Charges (APCs)?

There is a central fund to pay for articles from research funded by the UKRI councils or COAF charities. This fund only pays for articles that are funder-compliant, i.e. have a CC BY licence.  We will not any associated publication costs such as colour charges or page charges.

Authors must include funding information in the acknowledgement section of the paper. Further details about how to include this information can be found on the Research Information Network website.

If you are applying for funding from any other funding body, you may need to include the APC in your bid at the start of your research.

Please email if you have queries about payment of Article Processing Charges.

There is a separate fund for NIHR Academic Clinical Fellowships or Clinical Lecturers funded through the NIHR Integrated Academic Training programme. Please see below for more info.

Applying for Article Processing Charges (APCs) - NIHR