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Open Access & Institutional Repository: Do I have to pay for Open Access?

UKRI and COAF: applying for Open Access costs

Applying for payment of open access costs (Article Processing Charges, APCs) for UKRI and COAF (Charities Open Access Fund) funded research:

  • We have limited funds from UKRI and from 1st December 2019 applications will only be considered for fully open access ('gold') journals listed in DOAJ. Charities Open Access Fund (COAF) articles (including Wellcome) are not affected by this change.

We will no longer pay for ‘hybrid’ Open Access (OA) in subscription journals. However, articles in Springer Open Choice journals (subscription journals with paid OA option) are covered by our participation in the Springer Compact deal, selected IOP journals are covered by our Read & Publish deal, and you can publish using our voucher codes in SAGE Choice journals (please email eprints@soton.ac.uk for details). We also have we have a limited number of credits from our Wiley transitional open access agreement (please email eprints@soton.ac.uk for details). For other subscription journals authors should choose a standard publication licence, and then deposit the accepted manuscript in Pure for repository ('green') open access.

  • Please apply online to the UKRI and COAF block grants, managed by the library, at the point of submission rather than accceptance.  The process has been amended so that the Library can check eligibility prior to costs being incurred.
  • Applications for APCs must be made using the online form.  If the application is accepted, the provisional offer will stand for 6 months, and extended if the paper is still undergoing the review process.
  • The Library can no longer accept applications for page, colour, or cover charges (extra publication charges).
  • For any UKRI authors considering publication in subscription journals, the UKRI policy now allows us to use longer embargoes for self-archiving in Pure (green, or repository open access) so authors have more flexibility to publish in a subscription journal and be compliant with the UKRI policy (6 month embargo for MRC, 12 months for STEM disciplines and 24 months for Arts, Humanities and Social Sciences). However, we have no funds available to support open access publishing in subscription journals.

Please contact eprints@soton.ac.uk with any open access enquiries.

How much does it cost?

There is no charge to the author to upload a permitted version of their article into a subject or institutional repository.

If you would like to publish in a journal that will make your article immediately available online, publishers may charge an Article Processing Charge (APC). The cost of this varies depending on the journal. UKRI states that the average cost of an fully open access APC in 2017 was  £1654. However the average cost  of APCs in hybrid journals was £2101.

Licences

UKRI and Wellcome expect all articles published as Open Access in journals to have a CC BY licence. If you are uploading an article into a subject or institutional repository, you need to have the equivalent of a CC-BY-NC licence.

Useful links

Publisher discounts and memberships

American Chemical Society –  ACS Personal members receive a discount. We do not have an institutional discount

American Society for Biochemistry and Molecular Biology – reduction in APC for members (US$ 1500 instead of US$ 2000)

20% discount on APCs for all De Gruyter journals for corresponding authors affiliated to the University of Southampton. Please see this De Gruyter page for details of how to apply the discount. 

Free open access publishing for University of Southampton corresponding authors in selected IOP Publishing subscription journals. Included in the agreement are all subscription journals owned by IOP Publishing, which offer a hybrid open access option. In addition, the agreement also includes selected journals which are published by IOP Publishing on behalf of their society partners - click here for a list of eligible titles. Start date: articles accepted after 01/01/2020

MDPI - authors associated with the University of Southampton receive 10% discount on APCs if they do not have a discount from another source. Term for the current deal: December 2018 to 31st December 2020. 

We would not fund an APC as the Royal Society has no embargoes. However if you would like to self-fund we receive a 25% discount on APCs 

We have a prepayment deal combined with a discounted APC of £200, meaning there is no APC to pay for all Sage journals where the corresponding author is at the University of Southampton. Please email eprints@soton.ac.uk on acceptance of your article for details of our payment code to enter on your SAGE Choice Publishing Agreement Form.

Springer Compact 

No APC fee for hybrid journals (those containing both subscription and open access articles) if you are the corresponding author. Once the article is accepted, Springer will send you a link to the MyPublication form. There you will be asked to state your affiliation, this must be University of Southampton. You will also need to agree to the open access terms. we recommend you use your institutional email address instead of your private email address; this enables Springer to better identify you as eligible under the agreement. If you have any questions about the verification process, or if you would like to check your eligibility, please contact eprints@soton.ac.uk

75% discount on APCs for Open Select titles in the Social Sciences & Humanities and Science & Technology journal collections. This should be applied automatically by Taylor & Francis. Please note that there is no discount for Medical journals.

Our Jisc-negotiated Wiley transitional open access agreement provides a limited number of credits to cover eligible open access publication charges (APCs) in Wiley journals for UKRI or COAF funded papers; please apply before submitting your article to the journal by completing our APC request form.

You can claim a 25% discount on APCs (not additional publication charges such as page or colour charges).If you are self-funded but would like to claim the 25% discount, please complete our APC request form including your sub-project code. We will liaise with Wiley to ensure the discount is applied.

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Who pays for Article Processing Charges (APCs)?

There is a central fund to pay for articles from research funded by the UKRI councils or COAF charities. This fund only pays for articles that are funder-compliant, i.e. have a CC BY licence.  We will not any associated publication costs such as colour charges or page charges.

Authors must include funding information in the acknowledgement section of the paper. Further details about how to include this information can be found on the Research Information Network website.

If you are applying for funding from any other funding body, you may need to include the APC in your bid at the start of your research.

Please email eprints@soton.ac.uk if you have queries about payment of Article Processing Charges.

There is a separate fund for NIHR Academic Clinical Fellowships or Clinical Lecturers funded through the NIHR Integrated Academic Training programme. Please see below for more info.

Applying for Article Processing Charges (APCs) - NIHR