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Open Access & Institutional Repository: How Do I Make My Work Open Access?

Applying for Article Processing Charges (APCs) - UKRI & COAF

If you are funded by a UKRI Council or a COAF charity, you can apply for your Open Access charges to be paid out of a block grant. Please fill in the form linked above. If you have any questions, please contact

Applying for Article Processing Charges (APCs) - NIHR



Making your work available through our Institutional Repository

What version of my article can I upload to our Institutional repository?

The publisher of your article will specify which version you can upload. This could be:

Pre-print: This is your original draft, prior to peer review and publisher’s corrections. Pre-print versions do not normally meet funder requirements.

Post-print: This is your corrected version of the draft, following the peer review process. Also known as the Accepted Manuscript (AM) or Accepted Author Manuscript (AAM). The content is the same as the Publisher's Version (see below), but the layout will be different.

Publisher’s Version or Published Journal Article or Version of Record (VoR): This is the final published article.

SHERPA/FACT will tell you which version of your article you can upload into our institutional repository.

Adding records for the next REF exercise

How much does it cost?

There is no charge to the author to upload a permitted version of their article into a subject or institutional repository.

If you would like to publish in a journal that will make your article immediately available online, publishers may charge an Article Processing Charge (APC). The cost of this varies depending on the journal. RCUK states that the average cost of an APC is £1727.



Are any discounts available?

We have arranged the following Open Access memberships/deals, which will give you a discount on your APC:

BioMed Central, Chemistry Central, Springer Open – 15% discount on APCs

BMJ - 25% discount on APCs for UKRI and COAF funded articles where the corresponding author is at the University of Southampton and the article was accepted after 1/11/18.

De Gruyter - 20% discount on APCs

IEEE expires 29/11/18 - free APC for all IEEE journals where the corresponding author is at the University of Southampton and the article was accepted after 30/11/17. At the final submission stage select ‘Yes’ in the Open Access section (the $1,950 APC fee is covered by our deal with IEEE) and select the CC BY licence on the relevant page. At the Payment Options stage select IEEE Open Access Institutional Account, and University of Southampton. IEEE then send an email to the library enabling us to confirm payment. If you also have pages charges these are not covered by the IEEE deal: contact for guidance.

Royal Society - 25% discount on APCs

Sage -  we have a prepayment deal combined with a discounted APC of £200, meaning there is no APC to pay for all Sage journals where the corresponding author is at the University of Southampton. Please email on acceptance of your article for details of our payment code to enter on your SAGE Choice Publishing Agreement Form.

Springer Compact - no APC fee for hybrid titles if you are the corresponding author. Once the article is accepted, Springer will send you a link to the MyPublication form. There you will be asked to state your affiliation, this must be University of Southampton. You will also need to agree to the open access terms. During the production process, Springer and your institution will verify your eligibility. You are advised to use your institutional email address instead of your private email address. This enables Springer to better identify you as eligible under the agreement. If you have any questions about the verification process, or if you would like to check your eligibility, please contact

Wiley Open Access - 25% discount on APCs (not other publication charges). To obtain the discount, please complete and the APC Application Form, including a sub-project code, and send to

Other discounts are available if the author is a member of a society, or if the library subscribes to a journal:

American Chemical Society – AuthorChoice discount because Southampton is a subscribing institution (US$4000 for CC BY); further discount if author is a member of ACS (US$2000 for CC BY)

American Society for Biochemistry and Molecular Biology – reduction in APC for members (US$ 1500 instead of US$ 2000)

Taylor & Francis - 75% discount on Open Select titles.

Do all journals offer a gold Open Access option?

No. Most, but not all, traditional journals will let you make an article Open Access. There may be a fee for this. Some journals are exclusively Open Access, e.g. PLoS or Biomed Central titles.

Who pays for Article Processing Charges (APCs)?

There is a central fund to pay for articles from research funded by the RCUK councils or the COAF charities. Faculties will decide who receives money from the fund to pay for their Article Processing Charge (APC). This fund only pays for articles that are funder-compliant, i.e. have a CC BY licence (also known as an attribution licence) and can be made available immediately online and deposited in other repositories. Please note that COAF will only pay for the APC, not any associated publication costs such as colour charges or page charges.

Authors must include funding information in the acknowledgement section of the paper. Further details about how to include this information can be found on the Research Information Network website.

There is a separate fund for NIHR ACFs or Clinical Lecturers funded through the NIHR IAT programme.

If you are applying for funding from any other funding body, you may need to include the APC in your bid at the start of your research.

Please email if you have queries about payment of Article Processing Charges.


Contact Us

For help or advice with any Open Access or Institutional Repository queries please email

Useful links


UKRI and  the Charities Open Access Fund (including the Wellcome Trust) expect all articles published as Open Access in journals to have a CC BY licence.

If you are uploading an article into a subject or institutional repository, you need to have the equivalent of a CC BY-NC licence.