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Open Access & Institutional Repository: How Do I Make My Work Open Access?

UKRI and COAF: applying for Open Access costs

Applying for payment of open access costs (Article Processing Charges, APCs) for UKRI and COAF (Charities Open Access Fund) funded research:

  • Please apply online to the UKRI and COAF block grants, managed by the library, at the point of submission.  This replaces the previous process of applying once the paper has been accepted. The process has been amended so that the Library can check eligibility prior to costs being incurred.
  • Applications for APCs must be made using the online form.  If the application is accepted, the provisional offer will stand for 6 months, and extended if the paper is still undergoing the review process.
  • The Library can no longer accept applications for page, colour, or cover charges (extra publication charges).
  • APCs for 'hybrid' journals (mixed subscription and open access content) will only be paid if the publisher-set embargo period for the accepted manuscript is longer than the period accepted by the relevant funder. Currently this is 6 months for STEM funders and 12 months for Arts, Humanities and Social Sciences. We will check the embargo period on your behalf and advise when self-archiving your Accepted Manuscript in our institutional repository ('green' open access) fulfils your funder open access policy.

Please contact with any open access enquiries.

Applying for Article Processing Charges (APCs) - UKRI & COAF

If you are funded by a UKRI Council or a COAF charity, you can apply for your Open Access charges to be paid out of a block grant. Apply Now. 

APC Application Form

Applying for Article Processing Charges (APCs) - NIHR



Making your work available through our Institutional Repository

What version of my article can I upload to our Institutional repository?

The publisher of your article will specify which version you can upload. This could be:

Pre-print: This is your original draft, prior to peer review and publisher’s corrections. Pre-print versions do not normally meet funder requirements.

Post-print: This is your corrected version of the draft, following the peer review process. Also known as the Accepted Manuscript (AM) or Accepted Author Manuscript (AAM). The content is the same as the Publisher's Version (see below), but the layout will be different.

Publisher’s Version or Published Journal Article or Version of Record (VoR): This is the final published article.

SHERPA/FACT will tell you which version of your article you can upload into our institutional repository.

Adding records for the next REF exercise

How much does it cost?

There is no charge to the author to upload a permitted version of their article into a subject or institutional repository.

If you would like to publish in a journal that will make your article immediately available online, publishers may charge an Article Processing Charge (APC). The cost of this varies depending on the journal. RCUK states that the average cost of an APC is £1727.



Are any discounts available?

We have arranged the following Open Access memberships/deals, which will give you a discount on your APC:

BMJ - 25% discount on APCs for UKRI and COAF funded articles where the corresponding author is at the University of Southampton and the article was accepted after 1/11/18.

De Gruyter - 20% discount on APCs for all De Gruyter journals for corresponding authors affiliated to the University of Southampton. Please see this De Gruyter page for details of how to apply the discount. 

IEEE this deal has now expired. UKRI and COAF funded researchers can apply for payment of IEEE open access fees from our block grant and many IEEE journals allow self-archiving in Pure which complies with the University Open Access policy - please contact with any questions.

MDPI - authors associated with the University of Southampton receive 10% discount on APCs. Initial term for the deal: 15 December 2018 to 14 December 2019.

Royal Society - 25% discount on APCs

SAGE -  we have a prepayment deal meaning there is no APC to pay for all SAGE journals where the corresponding author is at the University of Southampton. Please email on acceptance of your article for details of our payment code to enter on your SAGE Choice Publishing Agreement Form.

Springer Compact - no APC fee for hybrid titles if you are the corresponding author. Once the article is accepted, Springer will send you a link to the MyPublication form. There you will be asked to state your affiliation, this must be University of Southampton. You will also need to agree to the open access terms. During the production process, Springer and your institution will verify your eligibility. You are advised to use your institutional email address instead of your private email address. This enables Springer to better identify you as eligible under the agreement. If you have any questions about the verification process, or if you would like to check your eligibility, please contact

Taylor & Francis - 75% discount on APCs for Open Select titles in the Social Sciences & Humanities and Science & Technology journal collections. This should be applied automatically by Taylor & Francis. Please note that there is no discount for Medical journals.

Wiley Open Access - 25% discount on APCs (not other publication charges). To obtain the discount, please complete the online APC Application Form, including your sub-project code. We can then apply the discount and take payment from your subproject code.

Other discounts are available if the author is a member of a society, or if the library subscribes to a journal:

American Chemical Society – our Open Access agreement expired at the end of 2018. Currently ACS personal members receive a discount.

American Society for Biochemistry and Molecular Biology – reduction in APC for members (US$ 1500 instead of US$ 2000)

Do all journals offer a gold Open Access option?

No. Most, but not all, traditional journals will let you make an article Open Access. There may be a fee for this. Some journals are exclusively Open Access, e.g. PLoS or Biomed Central titles.

Who pays for Article Processing Charges (APCs)?

There is a central fund to pay for articles from research funded by the RCUK councils or the COAF charities. Faculties will decide who receives money from the fund to pay for their Article Processing Charge (APC). This fund only pays for articles that are funder-compliant, i.e. have a CC BY licence (also known as an attribution licence) and can be made available immediately online and deposited in other repositories. Please note that COAF will only pay for the APC, not any associated publication costs such as colour charges or page charges.

Authors must include funding information in the acknowledgement section of the paper. Further details about how to include this information can be found on the Research Information Network website.

There is a separate fund for NIHR ACFs or Clinical Lecturers funded through the NIHR IAT programme.

If you are applying for funding from any other funding body, you may need to include the APC in your bid at the start of your research.

Please email if you have queries about payment of Article Processing Charges.


Contact Us

For help or advice with any Open Access or Institutional Repository queries please email

Useful links


UKRI and  the Charities Open Access Fund (including the Wellcome Trust) expect all articles published as Open Access in journals to have a CC BY licence.

If you are uploading an article into a subject or institutional repository, you need to have the equivalent of a CC BY-NC licence.

 Creative Commons is a nonprofit organization that enables the sharing and use of creativity and knowledge through free legal tools.